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How to Submit Daily Job Logs

Purpose:

To give instruction on how to create, track and maintain daily job log documents for proper reporting purposes

Prerequisite:
Who's Responsible:
  • All foremen, project managers and project management assistants with responsibility for creation, maintenance and review of site daily job logs
Process:
  • How to create a daily job log (from scratch)
    • Go to Our Current web site
    • Click on Operations/Projects button

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    • Click on Daily Job Log button

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    • Click on Create Job Log button

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    • Select job number from the Job Number dropdown list NOTE: the list will show all active and inactive jobs. You can start typing a job number or job name and the list will auto populate with options to choose
    • Enter date for current daily job log
    • Click the Create button

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    • Type in job location
    • Attach any documents and pictures NOTE: At least 4 pictures are required to submit a daily job log per day
    • Click Choose Files, select files wanted to load
    • If there is a specific reason pictures cannot be sent, check the box to acknowledge that pictures were not attached

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    • Enter manpower breakdown
      • Only active employees are in the dropdown lists. Start typing in name and selection will filter down. This will also keep a count of manpower entered
      • Click on Employee and either scroll down to find employee or start to type in their name to filter the list down
    • Enter equipment that is on site
      • Only active equipment will be listed in the dropdown list
      • Click on Unit Number and either scroll down to find equipment or start to type in unit number or equipment name to filter the list down
    • Continue to click on all equipment from list that is on job site
    • If more equipment is needed to list that is not in the dropdown list (i.e. rental equipment), click the check box for Add more equipment? 
    • Enter rental equipment information in the Equipment - other text box
    • If applicable, in the Visitor section, enter Subcontractors, Inspectors, and/or Other visitors text boxes
    • Enter weather information in Weather section NOTE: If the zip code for the job site is entered, the temperature, precipitation, and rain/snow boxes will automatically fill in. You may override what pulls in
    • If there is a weather delay, click on the weather delay check box and enter explanation

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    • If there was an accident and the accident form was filled out, click the check box for Accident form? and enter explanation
    • In Contractual Items section, check any boxes that are applicable and input explanations

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    • Enter summary of daily work in the Daily Work Summary NOTE: There is a talk to text option for this box. Click on the microphone in the upper left corner of the text box and talk to test is on. Make sure to reread what was recorded for accuracy
    • To print the form click the Print button
    • To Save changes and complete later, click Save Changes
    • To Submit the request to route to PM and PMA, click Submit

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  • How to create a daily job log (using copy option)
    • Go to Our Current web site
    • Click on Operations/Projects button

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    • Click on Daily Job Log button

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    • Click on Create Job Log button

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    • Select job number from the Job Number dropdown list NOTE: the list will show all active and inactive jobs. Yu can start typing a job number or job name and the list will auto populate with options to choose
    • Enter date for current daily job log
    • Click the Create button

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    • Click Copy From Previous DJL button

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    • Click Copy button on DJL you want to copy from
    • Manpower and Equipment list are the only fields that will be pulled from the copy option. All other fields need to be filled in before Submitting

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    • Once all fields are filled in and at least 4 pictures attached, click Submit to route to PM and PMA for review

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  • To view, edit, or print/download a daily job log that you created
    • Go to Our Current web site
    • Click on Operations/Projects button

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    • Click on Daily Job Log button

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    • Click on My Job Logs button

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    • A list of the last 100 job logs that you have submitted will display, ordered by most recent date

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    • In the attachment column it displays who many attachments (documents, pictures) are included in that daily job log
    • You can either "View" any of your previous 100 daily job logs or "Edit" daily job logs that have been not submitted yet
    • To edit, click the Edit button
      • The edit page will be identical to the page description above used in the daily job log "Create" process after a job number has been selected
      • You will be able to update all the same fields available to you on the initial create page including the ability to add or remove employees, equipment, and/or attachments
      • You can then save or submit the updated daily job log
    • To view, click the View button
      • You will be able to view the daily job log from here and also download or print a PDF copy of the daily job log

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  • How to search for and select a completed daily job log form for a job
    • Go to Our Current web site
    • Click on Operations/Projects button

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    • Click on Daily Job Log button

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    • Click on Search Job Logs button

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    • You will be presented with a screen with a default selection list and filter options for a job number or year and an (optional) email or portion of an email name. Filters can be applied via the "Filter" button or clicking Enter
    • Each completed review presented can be viewed by selecting the "View" button

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    • The "View" page allows you to review the daily job log and you can either download a copy or print

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    • With appropriate security (PM or PMA), the "Edit" button allows you to make additions to comments or add/remove clarifications from the selected daily job log.
    • With appropriate security (PM or PMA), the "Delete" button allows you to remove a daily job log

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Troubleshooting:
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