# Artificial Intelligence (AI) Acceptable Use Policy

##### Purpose:

To provide guidance on the use of AI software. It outlines the boundaries and recommendations for using AI, including defining the purpose of AI, establishing boundaries, and adhering to applicable laws

##### Prerequisite:

- Microsoft Copilot is the AI software that should be used
- If any other AI software is used, it must be approved and monitored by IT

##### Who's Responsible:

- This policy applies to all employees, contractors, vendors, and other stakeholders who use AI systems
- It applies to both internal and external AI applications, whether developed in-house or sourced from third parties

##### Data Handling and Use:

- Users must not input confidential, proprietary, or sensitive company data into AI tools unless explicitly authorized by IT and HR
- It is the responsibility of the employee to verify the validity and credibility of the information produced by AI
- AI generated output must be reviewed before public or business use to prevent the spread of misinformation
- AI tools should not be used to infer private or personally identifiable information without consent
- Employees may not utilize an AI personal account for work related tasks
- Users must respect all legal rules about Copyrighted material
- Employees must report all suspicious output or interactions with any AI based tool immediately to IT. Anything that may put J. Ranck technology hardware, software, and/or networks at risk for a cybersecurity event

Management has the responsibility and authority to take the appropriate steps, up to and including termination, if the employee fails to adhere to these rules.